Composed by N-Gen Executive Committee with approval and input from the N-Gen board as discussed at the first board retreat in Álamos, Sonora July 2013, the second board retreat at El Cajón Bonito, Sonora 4–6 September 2015, and the N-Gen board retreat at Casa de California, Ciudad de México, 12–14 August 2016.
Last update 30 August 2016
Revised 21 September 2015
Update 30 August 2014
Original July 2013
N-Gen Board and Executive Committee Structure
- The N-Gen board consists of 14–16 individuals. In case of contingencies the board should have no less than 10 and no more than 16 individuals. It is an active working board focused on N-Gen projects, as described below. When referring to the board, we include the executive committee, whose structure is discussed below.
- Board members are appointed based on their initiative and efforts as related to the N-Gen vision statement, as well as their research and conservation activities conducted in the Sonoran Desert.
- A. Anyone who is interested to serve on the N-Gen board is encouraged to contact the Executive Committee.
- Aspiring board members will need to submit a brief application to be reviewed by the current board. New board members will be voted on by all current board members. Approval of new board members needs at least a 2/3 majority. If multiple candidates present themselves, a decision will be determined by ranking and cumulative scores. In cases of uncertainty the Executive Committee has the final decision.
- There will be an attempt to have a turnover of 5 board members over three-year periods. Term limits are intended for three-year periods and optionally renewable for three-year periods. Maximum term limit has not yet been determined. Final decisions of board member continuation are decided by the Executive Committee. Exiting board members can maintain contact with the board through participation on committees, but will not participate in board meetings.
- The three year intervals are based on our first two summits, 2012 and 2015. This time interval can be modified in the future.
- Board composition is aimed to reflect the different regions of the Sonoran Desert, a broad range of disciplines, and the multinational nature of the region.
- The Executive Committee consists of three people, an Executive Director and two Associate Directors. The role of the Executive Director is to implement and guide N-Gen in accordance with the N-Gen vision statement and the collective will of the board, and, in conjunction with the two associate directors. The Executive Director shall be the primary contact point and decision maker for N-Gen. As such, each member of the Executive Committee holds an equal stake in voting decisions, should they be needed.
- A. Questions from board members, network members, or any person outside the network should be directed to all three members of the Executive Committee.
- Executive Committee members will be as representative of the N-Gen network as possible and must consist of:
- A. Individuals who represent institutions in Mexico and/or the United States, with an attempt to have a balanced representation
- B. A composition of individuals who represent and can speak for the pluralistic N-Gen network
- Executive Committee members, including the Executive Director, have a maximum six-year term limit. The Executive Director will then assume “Former Director” role. The new Executive Committee member, Director or Associate Director, will preferably come from within the board and is voted on by all board members. If there is only one candidate, approval needs to be at least a 2/3 majority. If there are multiple candidates, a decision will be determined by ranking and cumulative scores. (The role of the Former Director needs to be better defined, which will be determined at a future board meeting.)
- If a member of the Executive Committee is not fulfilling their obligation as determined by the other Executive Committee members or the board at large, the other Executive Committee members will approach the Executive Committee member in question and engage them in discussion. At that point, the decision or remaining issue will be brought to the board for their consideration.
- Each board member is asked to serve on at least one committee of an official N-Gen Project (as defined below) and dedicate time and energy to realizing the N-Gen vision statement outside of our digital and physical meetings. If a person cannot meet this task we ask they be honest, realistic, and forthcoming in their abilities to serve on the board. If the Executive Committee feels a board member is not fulfilling their obligation communication with the person in question will thus be initiated by the Executive Committee and/or the issue will be raised to the entire board and discussed.
- A. All committees shall report to the Executive Committee (if a member of the Executive Committee is not represented in said committee) to keep them apprised of activity and developments.
- All activity by board members is voluntary.
- All board members are serving as individuals and do not speak nor serve for their institution, guild (or profession), or community.
- There are three categories of N-Gen projects:
- N-Gen general operational costs.
- Individual/group projects or position statements that are approved by the board by at least a 2/3 majority and are either:
- A. A project that is administered by our fiscal sponsor (2014-present International Community Foundation)
- B. A project administered by an external organization (e.g., BRIT, University of Arizona, UNAM, etc.)
- C. A project or position statement that does not require administration but would be an N-Gen project
- Any project that has benefited from the existence of the N-Gen network and would like to acknowledge that contribution.
- Method for a member (board or general) to propose an additional official priority item or project:
- An N-Gen member with an idea for a new N-Gen project or position statement (category 2 above) should send an email either to the Executive Committee or a board member and that email should then be distributed to the whole board for approval. The proposal will explain the new priority, its goal, how it will be addressed (individual(s) who will head the initiative, actions to be taken…), and why it should be an official N-Gen project or position statement. Each board member will then reply to the Executive Committee saying they either do or do not endorse the proposed priority. If the proposal receives 2/3 or more support from the board, it will be adopted as an N-Gen priority and the proposer will be responsible for leading the project and will report to the board on it’s status at board meetings.
- Financial matters will be headed by the Executive Committee. The Executive Committee will provide brief financial reports at or before board meetings. Direct communication with the Executive Committee regarding financial issues is expected to take place with one member of the Summit organizing committee. Any additional committees requiring budget line items must have one member that coordinates with the Executive Committee.
- N-Gen will not incorporate into an NGO at this time in either the U.S. nor in Mexico. Instead, funding will be brought in and administered by various fiscal sponsors, external organizations, and/or contributors that decide to work with N-Gen in this capacity.
- The board will meet three times a year, roughly once every four months. One of the meetings will be an in-person ca. 3-day retreat to be held in the fall. The other two meetings will be through a digital forum, with the goal that these meetings be no more than 90 minutes long.
Website and Email
- The N-Gen gmail account will be maintained by the Executive Committee. Board members that wish to send formal N-Gen emails can do so via the Executive Committee.
- The N-Gen website will be maintained by the Executive Committee, who will serve as administrators. Additional board members can be made administrators by the Executive Committee on an exclusively as-needed basis to protect the vulnerability of the website.
- Because N-Gen is not a legal entity we will not have “bylaws” per se. However, the board will follow the format as described here, which is to be posted on the N-Gen website.
- Questions or comments shall be directed to the current Executive Committee by sending an email to firstname.lastname@example.org.